Programs Committee

The Programs Committee is a standing committee chaired by the VP of Programs responsible for planning and organizing educational and enrichment programs for students, parents, and the school community. This committee's role is to develop, coordinate, and execute a variety of programs and events, such as guest speakers, workshops, family nights, cultural events, and other activities that support the school's mission and enhance the student experience. This committee generally consists of 5-7 members. This team size allows for effective collaboration on tasks such as event planning, scheduling, coordination with speakers or vendors, promotion, and volunteer management. A diverse team ensures a variety of perspectives and skills, which helps in delivering a range of engaging, well-organized programs that meet the needs and interests of the school community. This committee will usually develop special committees for each event, which might be chaired by the VP of Programs or another designated volunteer approved by the PTA president and the executive board.

Grandparents Night Committee

The Grandparents Night Committee is a special committee chaired by the VP of Programs or a volunteer member recommended by the VP of Programs, appointed by the PTA President and approved by the Executive Board. The Event Chair for Grandparents Night is responsible for organizing this special event. The committee’s primary role is to plan and execute a memorable evening where students can invite their grandparents or special elder figures to the school for a fun, intergenerational experience. Responsibilities may include organizing activities such as performances, games, or crafts, coordinating refreshments, setting up the venue, and managing event promotions and registrations. This committee generally consists of 4-6 members. This team size allows for efficient collaboration on key tasks such as event planning, coordinating activities, handling invitations and RSVPs, setting up and decorating the venue, and managing volunteers. A well-organized committee ensures that Grandparents Night is a warm, engaging event that strengthens family-school connections and creates lasting memories for both students and their grandparents.

Family Movie Night Committee

The Family Movie Night Committee is a special committee chaired by the VP of Programs or a volunteer member recommended by the VP of Programs, appointed by the PTA President and approved by the Executive Board. The Event Chair for Family Movie Night is responsible for organizing and overseeing the family-friendly movie event. This committee's primary role is to plan and execute a fun, community-building event where families can gather to watch a movie in a relaxed, social environment, either indoors or outdoors. Responsibilities include selecting an appropriate movie, securing equipment (e.g., projectors, sound systems), arranging seating, coordinating concessions, managing ticket sales or donations, and promoting the event. This committee generally consists of 4-6 members. This team size allows for effective management of key tasks such as movie selection, logistics setup (e.g., seating, projection), organizing snacks and beverages, coordinating volunteers, and handling event promotion. A well-organized team ensures that the event runs smoothly, offering a fun and memorable experience for families while fostering school spirit and community engagement.

Trunk or Treat Committee

The Trunk or Treat Committee is a special committee chaired by the VP of Programs or a volunteer member recommended by the VP of Programs, appointed by the PTA President and approved by the Executive Board. The Event Chair for Trunk or Treat would be responsible for organizing the annual Trunk or Treat event. This committee serves under the Programs Committee and its main role is to plan, coordinate, and execute the Halloween-themed "Trunk or Treat" event, where families decorate the trunks of their cars and hand out treats to children in a safe, community-focused environment. The committee is responsible for event logistics, acquiring candy, decorations, volunteer coordination, safety protocols, and promoting the event to ensure high participation. This committee generally consists of 6-8 members. This number allows for smooth division of tasks such as event planning, trunk recruitment, candy and supply coordination, setup and cleanup, safety and security measures, and volunteer management. A larger team ensures that the event is well-organized, fun, and safe, providing an enjoyable experience for all attendees and fostering a strong sense of school spirit and community involvement. This committee will cease to exist when event is complete and final report is submitted.

Red Ribbon Week Committee

The Red Ribbon Week Committee is a special committee chaired by the VP of Programs or a volunteer member recommended by the VP of Programs, appointed by the PTA President and approved by the Executive Board. The Event Chair for Red Ribbon Week would be responsible for organizing activities related to the national Red Ribbon Week campaign. This committee's primary role is to work with the school to help plan and coordinate events and activities that promote drug prevention awareness and healthy lifestyle choices for students. Responsibilities include organizing themed activities, distributing red ribbons and educational materials, promoting awareness in the school community, and partnering with local organizations to enhance the campaign. This committee generally consists of 4-6 members. This team size allows for efficient handling of tasks such as event planning, decoration, communication with teachers and students, organizing contests or guest speakers, and distributing materials. A well-organized committee ensures that Red Ribbon Week is impactful and engaging, raising awareness about the importance of staying drug-free while fostering a strong, supportive school community.

Read Across America Committee

The Read Across America Committee is a special committee chaired by the VP of Programs or a volunteer member recommended by the VP of Programs, appointed by the PTA President and approved by the Executive Board. The Event Chair for Read Across America is responsible for coordinating activities related to this nationwide celebration of reading. The committee’s primary role is to organize events and activities that promote literacy and encourage a love of reading among students. This may include guest readers, book-related activities, classroom visits, book fair/drives, and themed events around Dr. Seuss or other beloved authors. The committee also ensures that these events align with the school's reading goals and educational objectives. This committee generally consists of 5-7 members. This team size allows for effective task delegation, including event planning, coordination with teachers and guest readers, organizing activities, promoting the event to parents and the community, and managing any book giveaways or drives. A well-rounded committee ensures a successful and engaging celebration that fosters a lifelong love of reading while bringing the school community together in support of literacy initiatives.

Imagination Machine Committee

The Imagination Machine Committee is a special committee chaired by the VP of Programs or a volunteer member recommended by the VP of Programs, appointed by the PTA President and approved by the Executive Board. The Event Chair for Imagination Machine is responsible for coordinating this creative and educational event. The Imagination Machine is an interactive assembly or program where professional actors bring students' stories to life, promoting creativity, literacy, and imagination. The committee's primary role is to organize the event logistics, work with teachers and students to collect stories, coordinate with the performance group, and handle event promotion. This committee generally consists of 3-5 members. This team size allows for efficient management of tasks such as liaising with the performance group, collecting and selecting student stories, organizing the event schedule, managing volunteer efforts, and promoting the event to parents and the school community. A focused committee ensures that the event runs smoothly, providing students with an inspiring and engaging experience that fosters creativity and a love for storytelling.

Dance Committee

The Dance Committee is a special committee chaired by the VP of Programs or a volunteer member recommended by the VP of Programs, appointed by the PTA President and approved by the Executive Board. The Event Chair for Spring Dance would be responsible for planning and coordinating the school's annual dance. This committee serves under the Programs Committee and its primary role is to organize a fun, family-friendly dance event for students and their families, which may include a themed party, music, decorations, refreshments, and other activities. The committee handles everything from securing a DJ or entertainment, coordinating decorations, managing ticket sales, and ensuring the event runs smoothly. This committee generally consists of 8-10 members. This team size allows for effective delegation of responsibilities, including event planning, decorations, music selection, food and beverage arrangements, setup and cleanup, ticket sales, and volunteer coordination. A larger, well-rounded committee ensures that all details are covered, creating a memorable and well-organized dance that fosters school spirit and community engagement. This committee will cease to exist when event is complete and final report is submitted.

Ways and Means Committee

The Ways and Means Committee is a standing committee chaired by the VP of Ways and Means responsible for overseeing fundraising efforts. This committee's primary role is to develop and implement strategies to raise the funds necessary to support PTA programs, school events, and other initiatives. Responsibilities include organizing fundraisers, coordinating with local businesses for sponsorships or partnerships, managing donation drives, coordinating submission of grant requests and ensuring that all fundraising activities comply with school policies and legal regulations. This committee generally consists of 5-7 members. This team size allows for efficient handling of various tasks such as planning and organizing fundraisers, marketing and promotion, volunteer coordination, tracking financial contributions, and evaluating the success of fundraising efforts. A well-organized committee ensures that sufficient funds are raised to support school programs while fostering community involvement and maximizing fundraising potential.

Fun Run Committee

The Fun Run Committee is a special committee chaired by the VP of Ways and Means or a volunteer member recommended by the VP of Ways and Means, appointed by the PTA President and approved by the Executive Board. The Event Chair for Fun Run is responsible for organizing the annual Fun Run event. This committee serves under the Ways and Means Committee and its primary role is to plan and execute the Fun Run, a popular fundraising and fitness event where students participate in a school-wide run to raise money through sponsorships and donations. Responsibilities include working with vendors, event logistics, promoting the run, coordinating with volunteers, securing sponsorships, managing registration, and ensuring the safety and enjoyment of all participants. This committee generally consists of 6-8 members. This team size allows for effective task distribution, such as planning the event, overseeing fundraising efforts, coordinating volunteers, managing race-day logistics (e.g., setup, registration, water stations), and ensuring student safety. A strong, well-coordinated team ensures the event is both a successful fundraiser and a fun, energetic day that encourages fitness, school spirit, and community participation. This committee will cease to exist when event is complete and final report is submitted.

Holiday Shop Committee

The Holiday Shop Committee is a special committee chaired by the VP of Ways and Means or a volunteer member recommended by the VP of Ways and Means, appointed by the PTA President and approved by the Executive Board. The Event Chair for Holiday Shop is responsible for overseeing the planning and management of the annual Holiday Shop event. This committee serves under the Ways and Means Committee and its primary role is to organize a pop-up shop where students can purchase small, affordable gifts for family and friends, promoting both financial literacy and the spirit of giving. While the event is considered a fund raiser according to PTA regulations, the objective is to keep prices affordable and raise very minimal funds. Responsibilities include selecting vendors or purchasing inventory, setting up and managing the shop, coordinating volunteers, and handling sales and inventory management. This committee generally consists of 5-7 members. This team size allows for efficient management of tasks such as sourcing products, setting up and decorating the shop space, handling transactions, assisting students with shopping, and managing volunteers for shifts during the event. A well-coordinated committee ensures the Holiday Shop runs smoothly, providing students with a fun and educational experience while fostering a sense of community and holiday spirit. This committee will cease to exist when event is complete and final report is submitted.

Grants & Donations Committee

The Grants & Donations Committee is a special committee chaired by the VP of Ways and Means or a volunteer member recommended by the VP of Ways and Means, appointed by the PTA President and approved by the Executive Board. The committee chair for Grants & Donations is responsible for securing financial support through grants, donations, and sponsorships. This committee serves under the Ways and Means Committee and its primary role is to research, apply for, and secure grant funding, as well as to solicit donations from individuals, businesses, and community organizations to support PTA programs and school initiatives. Responsibilities include identifying potential grant opportunities, writing grant proposals, maintaining donor relationships, and organizing donation drives or sponsorship efforts. This committee generally consists of 4-6 members. This team size allows for effective collaboration on tasks such as researching funding opportunities, drafting and submitting grant applications, managing donor communications, organizing fundraising events, and maintaining accurate records of contributions. A dedicated and organized committee ensures a steady stream of financial support, helping the PTA achieve its goals while engaging the broader community in supporting the school’s mission. This committee will cease to exist when its designated task is complete and final report is submitted.

Communications Committee

The Communications Committee is a standing committee chaired by the Communications Chair. This committee is responsible for ensuring effective communication between the PTA, school administration, parents, and the wider school community. The committee’s role includes managing the dissemination of important information about PTA sponsored school events, PTA meetings, volunteer opportunities, and other updates through channels such as newsletters, emails, social media, and websites. This committee generally consists of 4-6 members. This allows for a well-rounded team to manage the various communication tasks, such as content creation & editing, social media & PTA website management. A diverse team ensures that the committee can efficiently handle the volume and variety of communication needs, enhancing engagement and keeping the community informed.

Hospitality Committee

The Hospitality Committee is a standing committee chaired by the Hospitality Chair. This committee is tasked with creating a welcoming and inclusive environment for parents, teachers, and students during various PTA events that promote community spirit, appreciation, and engagement. Its responsibilities include planning and managing hospitality at PTA meetings, school events, teacher appreciation functions, and other special occasions throughout the school year. This committee generally consists of 5-8 members. This allows for division of tasks such as event planning, set-up, clean-up, food and beverage coordination. A diverse team helps manage the details of each event and ensures that everyone feels appreciated and included in school activities.

Memberships Committee

The Membership Committee is a standing committee chaired by the VP of Memberships dedicated to growing and maintaining the PTA’s membership. This committee's main responsibility is to recruit, retain, and engage members, ensuring that parents, teachers, and staff are encouraged to join the PTA and remain active participants. The committee works to communicate the benefits of PTA membership, organize membership drives, maintain membership records, and coordinate efforts to welcome new members to the school community working together with the Hospitality Committee. This committee generally consists of 3-5 members. This size allows for manageable task delegation, such as creating promotional materials, organizing membership events, maintaining records, and conducting outreach to families and staff. A focused team ensures that membership growth and engagement efforts are well-coordinated, helping to build a vibrant and involved PTA community.

Military & First Responders Relations Committee

The Military & First Responders Relations Committee is a standing committee chaired by the Military & First Responders Relations Coordinator. This committee is dedicated to fostering relationships and providing support to military families and first responders within the school community. Its responsibilities include organizing events and programs that recognize and appreciate the contributions of military personnel and first responders, offering resources tailored to their unique needs, and ensuring their smooth integration into the school community. This committee generally consists of 4-6 members. This allows for the delegation of tasks such as event planning, outreach to military families and local first responders, coordination with community organizations, and managing resources or services that benefit these groups. A dedicated team of this size ensures personalized support and meaningful recognition efforts, fostering strong connections between the school, military families, and first responders.

Spirit Wear Committee

The Spirit Wear Committee is a standing committee chaired by the Spirit Coordinator responsible for school merchandise and branding efforts. This committee's primary role is to design, promote, and sell school-branded clothing and accessories, commonly referred to as "spirit wear." This committee coordinates product selection, manages orders and inventory, and promotes school spirit by encouraging students, parents, and staff to wear school colors and logos during events, games, and spirit days. This committee generally consists of 3-5 members. This team size allows for efficient management of tasks such as product design, vendor relations, marketing, order fulfillment, and distribution. A focused group helps streamline operations while ensuring that the spirit wear offerings are appealing, well-organized, and contribute to building a sense of pride and unity within the school community.

Volunteer Coordination Committee

The Volunteer Coordination Committee is a standing committee chaired by the Volunteers Coordinator responsible for managing and organizing volunteer efforts. This committee’s main function is to recruit, schedule, and coordinate volunteers for PTA events, school programs, and other activities that require parent or community involvement. The committee works to match volunteers with appropriate opportunities, maintain volunteer databases, and ensure that all volunteer efforts run smoothly and efficiently. This committee generally consists of 4-6 members. This number allows for effective task distribution, including volunteer recruitment, communication, scheduling, and tracking of hours or participation. A team of this size ensures that volunteer opportunities are well-publicized, that volunteers are engaged and supported, and that events and programs have sufficient help to run successfully.

Yearbook Committee

The Yearbook Committee is a special committee chaired by a volunteer member appointed by the PTA President, approved by the Executive Board and working alongside the Spirit Coordinator. This member is responsible for overseeing the creation and production of the school's yearbook. This committee's primary role is to design, organize, and compile the yearbook, ensuring it captures the highlights and memories of the school year. Responsibilities include gathering photos, coordinating with teachers and students, designing layouts, managing deadlines, and overseeing yearbook sales and distribution. This committee generally consists of 5-8 members. This team size allows for division of tasks such as photography, content writing, editing, page design, and sales coordination. A well-organized committee ensures that the yearbook production process runs smoothly, with creative input from multiple perspectives, and that the final product is a treasured keepsake for students, staff, and families. This committee will cease to exist when designated task is complete and final report is submitted.